What are Smart 1:1s?

Smart 1:1s enable you to put your one-on-one meetings on autopilot. They automatically find the best time for both you and your attendees to meet—across multiple schedules and timezones—and reschedule when conflicts occur.

Why should I use Smart 1:1s?

One-on-ones are some of the highest-priority meetings on your calendar. Whether they're with direct reports, managers, or cross-functional team members, one-on-ones are an important aspect of building and maintaining relationships. They're also imperative to staying updated on key projects and initiatives.

But with things changing on your (and your colleagues') calendars all the time, it can be challenging to keep your one-on-ones scheduled at the right times. For example, sometimes you might go on vacation for a week and forget to reschedule your 1:1. Or, even more commonly, sometimes your attendee has a last-minute customer meeting that interrupts your normally scheduled time. It can be painful responding to these changes and finding a new time for both attendees that works.

Smart 1:1s allow you to focus on having a great meeting and do what you do best, without having to worry about moving events around on your calendar.

Who can be invited to a Smart 1:1?

You can invite anyone—inside or outside of your organization—to a Smart 1:1. When you send an invitation to someone for a Smart 1:1, they will be prompted to sign up for Reclaim (or log in if they're already a user).

Having accurate access to both attendees' timezones, Free/Busy times, and meeting hours is critical to Smart 1:1s getting scheduled at the right times. By having both parties provide Reclaim with access to their calendars and meeting hours, risk of mis-scheduling is virtually eliminated.

How Smart 1:1s show up on the calendar

Smart 1:1 events will not be scheduled on your calendar until the attendee has accepted it. This ensures that Reclaim has enough information to know how to schedule the events between both parties.

Smart 1:1s will show up on your calendar as normal calendar events. You can modify them, RSVP to them, and delete them as you would any other event, and Reclaim will respond to those changes as inputs to reschedule or skip the event if necessary.

Additionally, Smart 1:1s use Reclaim's intelligent scheduling platform to dynamically shift between Free and Busy depending on how busy your mutual calendars are.

Here's an example of what a Smart 1:1 event might look like on your calendar:

Ready to get started with Smart 1:1s? Read more guides below:

Did this answer your question?