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How to use Priorities to control Smart Meetings
How to use Priorities to control Smart Meetings

Priorities are a great way to make sure your most important Smart Meetings get scheduled more urgently. Here's how to use them.

Updated over a week ago

Reclaim allows you to set universal Priorities for all your events, so your limited time is always dedicated to the things that matter most. Prioritizing your Smart Meetings ensures that you always have time for your important meetings, around everything else you have going on during the week.

Here's how you can leverage Priorities for your Smart Meetings.

Priorities for Smart Meetings

You can set the priority level for your Smart Meetings from Critical (P1) to Low priority (P4).

Priority levels for Smart Meetings:

  • Critical (P1): Reclaim will schedule Critical Smart Meetings before lower-priority Smart Meetings. These can also overbook lower-priority Smart Meetings, Tasks, and Habits as your calendar books up.

  • High priority (P2): High priority Smart Meetings will be prioritized before Medium and Low priority Reclaim events, and can be overbooked by Critical events.

  • Medium priority (P3): Medium priority Smart Meetings will be prioritized before Low priority Reclaim events, and can be overbooked by Medium - Critical priority events.

  • Low priority (P4): Low priority Smart Meetings will be prioritized last, around your availability, and can be overbooked by your higher-priority items.

Note: Smart Meetings will never overbook Scheduling Link events or non-Reclaim created events โ€“ even if that Smart Meeting is a higher priority level.

How Reclaim prioritizes Smart Meetings

Reclaim will auto-schedule your Smart Meeting according to the priority level you set, you and your attendees availability to meet, and the scheduling preferences you set for the meeting like frequency, duration, and Scheduling Hours (learn about creating Smart Meetings in the overview doc).
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Your Smart Meetings will schedule before lower-priority events on your calendar. For example, Critical Smart Meetings will schedule before high priority, medium priority, and low priority Smart Meetings, as well as lower-priority Habits and Tasks. This ensures that you can always make time for your important meetings as your calendar books up.

If your smart events have the same priority level, Reclaim will prioritize scheduling your Smart Meetings first, Habits second, and Tasks third based on your availability.

You can learn more about how Reclaim's prioritization system works in the Priorities overview doc.

How to prioritize your Smart Meetings

You can set the priority level for your Smart Meetings in a few different ways:

  • Creating new Smart Meetings: Set the priority when creating a new Smart Meeting from the 'Priority' dropdown on the create form.

  • Smart Meetings page: Click the 'bar' icon ๐Ÿ“ถ on your existing Smart Meetings from the Smart Meetings page in Reclaim to edit the priority level.

  • Planner: Open the 'Priorities' tab in the right-hand sidebar of the Planner. Click the 'bar' icon ๐Ÿ“ถ on a Smart Meetings to edit the priority level.

  • Priorities page: Click the 'bar' icon ๐Ÿ“ถ on a Smart Meeting to update the priority, or drag-and-drop your meetings to a new priority level from the Priorities page.

By default, all new Smart Meetings will be set to High Priority (P2).

Currently, only the Smart Meeting organizer can set the priority level for meetings. The inviteesโ€™ Smart Meeting will schedule as a Critical (P1) priority event, even if the organizer sets it as a lower priority for themselves.

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