You can leverage universal Priorities for all the events on your calendar to create powerful Scheduling Links that offer up more availability for your important meetings.
Let's take a look at how you can leverage Priorities for your Scheduling Links.
Priorities for Scheduling Links
With Reclaim Priorities, you can set everything on your calendar to a Critical (P1) to Low-priority (P4) level. This includes your Reclaim events, as well as non-Reclaim created events (ex. recurring internal team meetings, standups, etc.).
Setting the priority of your Scheduling Link determines how much availability the link will offer invitees booking a meeting with you.
Priority levels for Scheduling Links:
Critical (P1): Your Critical Scheduling Links will show all lower-priority Tasks, Habits, Smart Meetings, and non-Reclaim created events as available times slots. Any events (Reclaim or non-Reclaim) with a priority of P1/Critical won't show as available.
High priority (P2): Your High priority Scheduling Links will offer up all Medium and Low priority Tasks, Habits, Smart Meetings, and non-Reclaim created events as available times. Any events (Reclaim or non-Reclaim) with a priority of P2/High or P1/Critical won't show as available.
Medium priority (P3): Your Medium priority Scheduling Links will offer up all Low priority Tasks, Habits, Smart Meetings,, and non-Reclaim created events as available times. Any events – Reclaim or non-Reclaim – with a priority of P3/Medium, P2/High or P1/Critical won't show as available.
Low priority (P4): Your low priority Scheduling Links will offer up only free events or space on your calendar as open time slots.
How Reclaim prioritizes Scheduling Links
Meeting events booked on your calendar via Scheduling Links will never be overbooked by another Reclaim smart event - including Habits, Tasks, Smart Meetings, or other Scheduling Links - even if those are events are Critical (P1) events.
So, if you send a critical Scheduling Link to someone - but already have a low priority Scheduling Link meeting booked on the calendar - that critical link won’t show the lower-priority meeting as an available time slot.
How to prioritize your Scheduling Links
You can edit the priority level for your Scheduling Links in a few different ways:
Creating new Scheduling Links: Set the priority when creating a new links from the 'Priority' dropdown on the create form.
Scheduling Links page: Click the 'bar' icon 📶 on your existing Scheduling Links from the Scheduling Links page in Reclaim to edit the priority level.
Planner: Open the 'Priorities' tab in the right-hand sidebar of the Planner. Click the 'bar' icon 📶 on a link to edit the priority level.
Priorities page: Click the 'bar' icon 📶 on a Scheduling Link to update the priority, or drag-and-drop your links to a new priority level from the Priorities page.
Priorities for non-Reclaim events
One of the most powerful capabilities of Reclaim Priorities is the ability to also prioritize the non-Reclaim created events on your calendar.
By creating higher-priority Scheduling Links - and turning down the priority of non-Reclaim events you'd by happy to overbook for an important meeting - you can offer maximum availability by showing any lower-priority events on your calendar as available times for that link.
Your non-Reclaim events can only ever be overbooked if you manually adjust the default priority of a non-Reclaim created events, and doing so will only ever allow higher-priority Scheduling Link meetings to book over that time.
Learn more about leveraging Priorities work for non-Reclaim created events in this help doc.