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How Reclaim manages your schedule automatically
How Reclaim manages your schedule automatically
Reclaim uses patent-pending intelligence to automatically schedule and reschedule events based on your priorities.
Henry Shapiro avatar
Written by Henry Shapiro
Updated over a week ago

Reclaim automatically schedules time on your calendar based on your expressed priorities as well as watches your calendar in real time to reschedule or adjust events when they get overbooked by other meetings.

How Reclaim schedules your events

Reclaim has a variety of different variables that it considers when scheduling your events. Here is a brief rundown to give you a better sense of them.


Reclaim tries to find time for certain kinds of events sooner in order to prioritize your schedule. At a high-level, Reclaim schedules your events in the following priority order:

  • Smart 1:1s: Reclaim tries to find time for your Smart 1:1s before it tries to find time for anything else.

  • High-priority Habits: Habits marked as "high-priority" (i.e., above the line in the Habits screen) will be scheduled next.

  • Tasks: Reclaim then schedules your tasks in the order they're stack-ranked.

  • Low-priority Habits: Habits marked as "low priority" (i.e., below the line in the Habits screen) will be scheduled last.

For Habits and Tasks, you can prioritize events more granularly by stack-ranking them in different orders. This is especially useful if you need to tell Reclaim that your plans have changed during the week.


Reclaim will only schedule events if it can find available time on your calendar. Reclaim doesn't touch or modify any events that it didn't create. In addition to looking at free time on your schedule, Reclaim will also consider your Scheduling Hours when scheduling events to ensure that events don't get created at weird hours.

Time Policies

Habits, Tasks, and Smart 1:1s all have their own distinct "time policies" that determine how events get scheduled. For example, Habits and Smart 1:1s have a set of time windows and days where they can be scheduled. Tasks have due dates and "earliest scheduling dates" that will only allow the task events to be scheduled during certain periods of time.

Reclaim will follow these rules and consider them when blocking time, and will automatically update events if you change them for a Habit, Task, or Smart 1:1.

How Reclaim reschedules your events

Reclaim evaluates your schedule every time it detects a change, and responds in real time (usually in 15 seconds or less) when changes occur that impact your Reclaim-scheduled events.

Unless an event is locked, it will automatically reschedule within a few seconds of being overbooked. For example, if you have a Habit called "Walk the Dog" at 3pm, and you block time over that event for a meeting, the Habit event will automatically reschedule to the next best time if there is time available that day.

Note that Reclaim won't consider an event you're invited to as an "overbooking" unless you RSVP "Yes" or "Maybe" to it. For example, if a Habit is interrupted by an invite to a meeting at the same time, the Habit won't move until you RSVP Yes or Maybe.

How to take back control from Reclaim

Reclaim was designed to give you the best of both worlds between automation and control over your events.

In addition to being able to intelligently and automatically reschedule your Reclaim events via our Planner, Google Calendar Add-on, or Slack integration, you can literally just move events that were created by Reclaim on your calendar directly and Reclaim will automatically lock the event to a) allow the change and b) prevent it from moving again.

Additionally, you can delete events from the past that Reclaim thinks you did, and Reclaim will automatically reschedule them. For example, if you didn't complete a Task event earlier in the day, simply delete it from Google Calendar and Reclaim will reschedule it to the next best time.

In general, you can work with Reclaim-created events the way you would any other event. It should feel natural to RSVP "No" to a Smart 1:1 and have it auto-reschedule, delete an event from the past and have it auto-reschedule, or move an event to another time have it lock in place.

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