Reclaim allows you to set universal Priorities for all your events, so your limited time is always dedicated to the things that matter most. Prioritizing your Smart Meetings ensures that you always have time for your important meetings, around everything else you have going on during the week.
Here's how you can leverage Priorities for your Smart Meetings.
Priorities for Smart Meetings
You can set the priority level for your Smart Meetings from Critical (P1) to Low priority (P4).
Priority levels for Smart Meetings:
Critical (P1): Reclaim will schedule Critical Smart Meetings before lower-priority Smart Meetings. These can also overbook lower-priority Smart Meetings, Tasks, and Habits as your calendar books up.
High priority (P2): High priority Smart Meetings will be prioritized before Medium and Low priority Reclaim events, and can be overbooked by Critical events.
Medium priority (P3): Medium priority Smart Meetings will be prioritized before Low priority Reclaim events, and can be overbooked by Medium - Critical priority events.
Low priority (P4): Low priority Smart Meetings will be prioritized last, around your availability, and can be overbooked by your higher-priority items.
Note: Smart Meetings will never overbook Scheduling Link events or non-Reclaim created events – even if that Smart Meeting is a higher priority level.
How Reclaim prioritizes Smart Meetings
Reclaim will auto-schedule your Smart Meeting according to the priority level you set, you and your attendees availability to meet, and the scheduling preferences you set for the meeting like frequency, duration, and Scheduling Hours (learn about creating Smart Meetings in the overview doc).
Your Smart Meetings will schedule before lower-priority events on your calendar. For example, Critical Smart Meetings will schedule before high priority, medium priority, and low priority Smart Meetings, as well as lower-priority Habits and Tasks. This ensures that you can always make time for your important meetings as your calendar books up.
If your smart events have the same priority level, Reclaim will prioritize scheduling your Smart Meetings first, Habits second, and Tasks third based on your availability.
You can learn more about how Reclaim's prioritization system works in the Priorities overview doc.
How to prioritize your Smart Meetings
You can set the priority level for your Smart Meetings in a few different ways:
Creating new Smart Meetings: Set the priority when creating a new Smart Meeting from the 'Priority' dropdown on the create form.
Smart Meetings page: Click the 'bar' icon 📶 on your existing Smart Meetings from the Smart Meetings page in Reclaim to edit the priority level.
Planner: Open the 'Priorities' tab in the right-hand sidebar of the Planner. Click the 'bar' icon 📶 on a Smart Meetings to edit the priority level.
Priorities page: Click the 'bar' icon 📶 on a Smart Meeting to update the priority, or drag-and-drop your meetings to a new priority level from the Priorities page.
By default, all new Smart Meetings will be set to High Priority (P2).
Currently, only the Smart Meeting organizer can set the priority level for meetings. The invitees’ Smart Meeting will schedule as a Critical (P1) priority event, even if the organizer sets it as a lower priority for themselves.
Intelligent priority boosts
Smart Meetings help you find time for meetings that have been subject to conflicts and cancelations, so your lower-priority meetings don't fall through the cracks over the course of busy weeks. Reclaim does this by "boosting" the priority of lower-priority meetings if it detects that they've been skipped or missed for several weeks in a row.
For example, a Medium Priority weekly meeting will automatically be prioritized as a High Priority if missed the previous week, and then Critical Priority if missed two weeks in a row.