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Smart 1:1s
Smart 1:1s overview
Who can be invited to a Smart 1:1?
Who can be invited to a Smart 1:1?

Anyone can be invited to a Smart 1:1 — inside or outside of your organization — depending on calendar access.

Updated over a week ago

All Reclaim users can organize Smart 1:1s — meaning you create a new Smart 1:1, set the preferences for the event, and invite another user to that recurring meeting. Lite users are limited to creating one Smart 1:1 as the organizer, Starter plan users can create up to three, and Business or Enterprise plans can organize unlimited Smart 1:1s (learn more about feature access across plans here).

While there are some limits to how many Smart 1:1s you can create as an organizer, anyone can be invited to unlimited Smart 1:1 regardless of Reclaim membership or subscription status.

Depending on who the attendee is, different workflows will occur.

When creating a Smart 1:1, you will see an indicator as to whether Reclaim requires someone to join Reclaim in order to invite them to a Smart 1:1. If they don't need to be invited, you'll see an indicator that looks like this:

If Reclaim cannot access the user's calendar without them signing up, you'll see this experience:

You can learn more about requirements for Smart 1:1 attendees here.

Invitees within your organization

If you invite someone within your workspace domain, they do not need to sign up or log into Reclaim as long as the following criteria are met:

  • The invitee has an email address domain that matches your Reclaim email

  • Reclaim is able to validate that you have access to the attendee's calendar

If the above criteria aren't met, the invitee will have to sign up for Reclaim to accept your Smart 1:1 invite.

Invitees outside of your organization

An invitee who is outside of the organizer’s organization will be prompted to:

  • Create a Reclaim account, unless they have previously shared their calendar with the organizer allowing them to view their availability

  • Log into their Reclaim account if they are an existing Reclaim user.

Managing access to a calendar

Within an organization, most shared email address domains will have access to one another’s calendars. This may be preventable by an organization’s IT department.

Shared calendar access may be managed through your Google Calendar sharing settings. Refer to this guide for more information.

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