To create your first scheduling link, first navigate to the Scheduling Links page. Then click the Create Scheduling Link button. You're off to the races!

Settings on scheduling links

There are a variety of settings you can modify for Scheduling Links. Here's a brief overview of each one.

Title

This is the title of the scheduling link. It will show at the top of any booking page you send to your prospective attendees. You can always change this.

Group

This is where you can decide which Link Group your scheduling link should live in. If you add a link to a group, it will show on that group's booking page. There are two special options here:

  • Hidden: this will hide the link from any of your booking pages, but you can still send it to others.

  • Main booking page: this will put the link on the booking page you created during onboarding.

Description

This description will show at the top of a booking page when attendees go to book time with you.

Calendar Event Title

This will determine how events created on your calendar for that scheduling link will be titled. You can use {organizer} to automatically fill in the main organizer's name (or your name, if you're the only organizer on the meeting) as well as {attendee} to show the name of the person who's booking the meeting.

Meeting organizers and hours

By default, you will be the only organizer on the scheduling link, but this is where you can also add other organizers, provided they are part of your team in Reclaim. For each organizer, you can set the hours where meetings should be scheduled. All organizers on a link will be able to see and modify the link.

Scheduling link URL

This is the URL path for the link that you're creating. By default, it will use the title of the scheduling link, but you can modify it to whatever you like.

Duration

This is where you can add the amount of time you want attendees to be able to book via the scheduling link. You can add up to three different durations to a scheduling link to give your attendees flexibility.

Scheduling range (starting)

This determines the earliest date to present available times to your attendees on the scheduling link's booking page. Regardless of what scheduling range start time you select, Reclaim will never show times available that are outside of your scheduling link's specified availability.

  • Rolling time window: available times will be shown after a rolling number of minutes, hours, or days.

  • Start of next bookable day: available times will be shown at the start of the next eligible day.

  • Start of next bookable week: available times will be shown at the start of the next eligible week.

  • Date: available times will be shown on or after a fixed date.

Scheduling Range (ending)

This determines how far out attendees can book meetings for the scheduling link. Again, regardless of what time window you select, Reclaim will never show times available that are outside of your scheduling link's specified availability.

  • Rolling time window: times will be shown out as far as a rolling number of days. The maximum is 100 days.

  • Date: times will be shown out as far as a fixed date.

Priority

This setting determines how much availability will be surfaced up to your attendees.

  • Normal priority: this will show free time -- both events marked as free time as well as blank spots on your calendar -- as available, and no other times. This is essentially the same experience that your attendees would have if they were to see your calendar in Google Workspace.

  • High priority: this will show both free time as described above, as well as any Tasks, Habits, Smart 1:1s or Decompression Time slots as available, even if they are marked as busy events. You can essentially think of this option as the one that surfaces up the maximum availability to your attendees by presenting most of your Reclaim-managed events as bookable times.

Videoconferencing / Location

Here, you can use Zoom or Google Meet to automatically add videoconferencing links to your scheduled meetings that are booked via your scheduling link, or you can paste in a physical location or link into the Location field as shown above.

Related articles

Scheduling Links overview and setup

Sending scheduling links to others

Using Link Groups to organize and share links

Creating and managing Team Links

Using Reclaim's GMail add-on to send and customize links

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