Creating and managing Team Links

You can use Reclaim's Scheduling Links feature to book time across your teammates' calendars and preferences.

Updated over a week ago

A common use case for Scheduling Links is to surface up the availability of multiple members of your team. You can use Reclaim to automatically pull together your teammates' calendars into a link that will enable attendees to find time across your schedules.

Creating a Team Link

Creating a Team Link is the same thing as creating any other Scheduling Link in Reclaim, except you're adding people to it.

Click the New Scheduling Link button to create a link from the Scheduling Links page, and fill in the title, group, description, and calendar event title information you'd like. Then, you'll see a section called Meeting organizers where you can add other teammates.

Once you've added a teammate to a Team Link, you can select which hours you'd like the link to schedule around for them.

You can select from any of their Scheduling Hours, or select a custom range if you know their specific preferences. Don't worry about getting it perfect; any co-organizer you've added to the Team Link can go back and edit their own preferences in the future.

Once you're done, save the link and you'll have a Team Link that will show availability across both organizers. They will also be added to any meetings scheduled via that link.

Who can I add to my Team Links?

You can only add members of your Reclaim team to your Team Links. If the user isn't in your Reclaim team, you can invite them by clicking the Add team member button in the team member dropdown:

Can I set co-organizers as optional?

You can set co-organizers as 'optional' by toggling the asterisk (*) icon to the right of their hours. This means Reclaim won't consider their availability when offering up available time slots, but will include them on scheduled calendar events so they can choose to accommodate the meeting.

This is a great way to open up more availability for your team links around the busiest calendars, or stay on track with meetings you might not need to attend.

Who can see and edit Team Links?

Any co-organizer that you've added to a Team Link will be able to see, copy, and edit the link from their Reclaim account. However, they cannot modify the group that the link is to prevent the link from accidentally breaking. Co-organizers will see this message if they are viewing a Team Link that they're not the main organizer of:

How do priorities work with Team Links?

The priority level of a team link is shared across all co-organizers on the link. In other words, a Critical Scheduling Link (for example) will only show times that are either free or lower-priority on all co-organizer calendars.

How do preferred times work with Team Links?

Preferred times are shown to attendees who view your booking page with a green dot next to them, as shown below. Preferred times denote any area on the calendar that is completely unoccupied by events, even if they are marked as free.

In Team Links, preferred times will automatically check all calendars of the co-organizers to ensure that it's surfacing up a preferred time for everyone.

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