Smart 1:1s allow for flexibility as they respond to conflicts on the calendar by rescheduling events — or in some cases, canceling them — and also respond to RSVP changes from either attendee.
When rescheduling a Smart 1:1, Reclaim will attempt to maintain the cadence of the Smart 1:1 series. For example, if you have a weekly smart 1:1 that typically occurs on Mondays, and push it to Friday, the next scheduled instance of the 1:1 will push closer to Friday. This helps to avoid having Smart 1:1s too close together.
Smart 1:1s can be rescheduled in several different ways:
RSVP changes
If either the organizer or the attendee RSVPs "No" to the Smart 1:1 event, Reclaim will automatically reschedule it to the next best time for both of attendees. RSVPs can be managed through Google Calendar, or via Reclaim's Planner.
Conflicting event
If an event gets booked over the Smart 1:1, Reclaim will automatically reschedule the Smart 1:1 to the next best available time for both of you. If the attendee or organizer are invited to another event that conflicts with the Smart 1:1, the Smart 1:1 will not be rescheduled until they RSVP Yes or Maybe to the conflicting event.
Note: if a Smart 1:1 is locked, a meeting conflict won't automatically reschedule it.
Manually reschedule a Smart 1:1
You can drag a Smart 1:1 event to another day or time on the calendar, and Reclaim will accept that as a reschedule. This will also automatically lock the Smart 1:1, so it won't move to another time automatically -- even if a conflict arises.
Delete a Smart 1:1 from the Google Calendar
If the organizer of the 1:1 deletes the event via Google Calendar, Reclaim will skip the Smart 1:1 for the period and won't reschedule it until the next period. For example, if you delete a Smart 1:1 that occurs weekly, a 1:1 will be scheduled for the following week but be skipped for the current week.
Use the reschedule link in Google Calendar
Within the event details in Google Calendar, there is a link to reschedule the Smart 1:1.
This will bring up a set of options that let you decide when you'd like the 1:1 to be rescheduled to:
You can also access this Reschedule option from Reclaim's Planner, or from the details page for any Smart 1:1:
