Tasks vs Task Events

A Task represents the overall Task you need to complete. Each Task will have one or more Task Event(s) that represent the time blocks for you to do the work.

Short Tasks (Tasks that require less than 1 hour to complete) usually only have one Task Event, whereas longer Tasks (Tasks that require more than 1 hour to complete) may be broken up into multiple Task Events.

The calendar is the source of truth

Reclaim treats the calendar as the source of truth for what work got done and what work needs to be scheduled. As time passes, Reclaim assumes the Task Events scheduled happened according to the schedule.

Altering past Task Events can impact your future schedule—as can editing future events. Refer to Modifying Task Events for details on the effects.

Calendar edits affect Task Events, not the Task Policy

Changes to a Task Event impacts the schedule, but not the overall Task Policy.

Use Reclaim's UI or other integration point—Slack or Google Tasks—to make changes to the Task Policy.

Time defense for Tasks

It's helpful to revisit Free and Busy time to understand how this affects time defense for your Tasks.

Tasks marked as free 🆓

Task Events are added as free time (shown by the free 🆓 emoji) to your calendar when Reclaim sees more than one possible option for getting it scheduled before your due date.

When Task Events are marked as free 🆓 , others will see those event slots as free, preserving your availability for meeting with them.

Tasks marked as busy 🛡️

Task Events turn busy (shown by the shield 🛡️ emoji) on your calendar when Reclaim sees only no other possible options for getting it scheduled before your due date, or when any event created for the Task would push past your due date.

When Tasks are marked as busy 🛡️ , others will see that time slot in your calendar as unavailable.

Scheduling over Tasks

If an event is created over a Task Event (e.g. new meeting invitation is accepted), the Task Event will automatically be rescheduled to the next available time regardless of whether the Task Event is free, busy, or if you are past due on your Task.

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