Tasks concepts

Key concepts that explain how Tasks and Task Events interact as Reclaim manages your schedule.

Patrick Lightbody avatar
Written by Patrick Lightbody
Updated over a week ago

In this article, we cover:

The calendar is the source of truth

The calendar is the source of truth for what actually happened in order to determined what work needs to be scheduled. Thus, altering past Task Events can impact your future schedule—as can editing future events. Refer to Modifying Task Events for details on the effects.

Reclaim assumes the work was done

When time passes for a Task Event, Reclaim assumes the work was done in the time block that was scheduled. If what is on the calendar does not reflect what happened in actuality, refer to Guide on how to reschedule your Task.

Tasks vs Task Events

A Task represents the overall Task you need to complete. Each Task will have one or more Task Event(s) that represent the time blocks for you to do the work.

For example, Task A with a total duration of 6 hours will have the following Task events scheduled:

  • Task Event A (2 hrs)

  • Task Event A (1 hr)

  • Task Event A (1.5 hrs)

  • Task Event A (1.5 hrs)

Changes to a Task Event on a calendar does not affect the Task

Changes to a Task Event from the calendar will impact the schedule, but not the overall Task.

Note: Use Reclaim's UI or other integration point—Slack or Google Tasks—to make changes to the Task.

Time defense for Tasks

It's helpful to revisit Free and Busy time to understand how this affects time defense for your Tasks.

Tasks marked as Free 🆓

Task Events are scheduled as Free time when Reclaim sees more than one possible option for getting it scheduled before your due date.

Tasks marked as Busy 🛡️

Task Events turn to Busy on when Reclaim sees only no other possible options for scheduling all Task Events before your due date, or when any event created for the Task would push past your due date.

Scheduling over a Task

If an event is created over a Task Event (e.g. new meeting invitation is accepted), the Task Event will automatically reschedule to the next available time regardless of whether the Task Event is Free, Busy, or if you are past due.

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