When you create a Task in Reclaim, you will see Task Events will be immediately scheduled on your calendar based on your due date and earliest starting date.

There are some important things to know about how Tasks are prioritized so that you can get the most out of Reclaim. Here is a brief guide on how Reclaim prioritizes Tasks and ultimately adds Task Events to your calendar.

Prioritization based on Habits

There may be certain routines you always want to make sure you have time for every day, no matter what Tasks are on your plate. For example, perhaps you want to make sure you always have time to eat lunch, take a walk, and meditate.

Reclaim allows you to define Habits that you want Reclaim to schedule before your Tasks so that you can always have time for the routines that matter most to you.

To do this, go to the Habits screen in Reclaim. You will see your Habits there, along with a line dividing the Habits that will be scheduled before and after Tasks:

As shown in the image above, Reclaim will prioritize scheduling Exercise, Taking a Walk, Meditation, Lunch, and Family Dinner before it tries to schedule any of your Tasks. Then, it will try to schedule the rest of your Habits as your calendar allows.

In practice, what this means is that Tasks may sometimes take place of any Habits that are below the line. For example, if the only time that Reclaim can find to do your Task overlaps with your "AM Catch Up" Habit as shown in the image above, the Task will replace that Habit's time block.

If you want to change this prioritization, simply drag your Habits above or below the line.

Prioritization based on due date and then "best fit"

Once Reclaim starts scheduling your Tasks, it will generally do so in the order they're due. For example, if you have:

  • Task A, due 8/15/2020

  • Task B, due 8/30/2020

  • Task C, due 9/12/2020

Reclaim will prioritize scheduling Task A first, Task B second, and Task C third.

In some cases, a task with a later due date may still get scheduled before one with an earliest due date if it can fit in sooner. For example if Task B is 30 minutes and Task A is 2 hours, it's possible Reclaim will find time to work on Task B before Task A.

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