Reclaim auto-schedules time for heads-down work on your Tasks according to how long you said you need, the priority you set for the item, and it's due date.
You can also take control of which Tasks you want to work on next with ‘Up Next’ functionality, even if they are lower-priority or have a later due date. Here's how you can leverage the Up Next feature to schedule specific Tasks ASAP.
When to use Up Next
Up Next was designed to let you take control over what Tasks you want to work on now.
While Reclaim intelligently blocks time for your Tasks on the calendar before deadlines, there might be situations when you want to focus on something that isn't due for a while or might be set as a lower-priority item on your to-do list. Moving a Task to Up Next will tell Reclaim to schedule it ASAP.
Up Next Tasks override priority settings of the rest of your Task list, even if items are set to Critical (P1).
Instead of using Priorities, Tasks in Up Next are prioritized in stack-ranked order. Simply drag-and-drop your items in Up Next to reprioritize.
You can use Up Next for specific instances when you need to prioritize an urgent Task and let Reclaim's smart scheduler manage the rest, or choose to manage all your Tasks in Up Next to leverage stack-ranking controls to prioritize your to-dos.
How to add Tasks to Up Next
You can use Up Next from the Reclaim app, in Google Calendar if you have the add-on installed, as well as using the Slack integration.
Up Next in Planner
In the Planner, the Up Next field is located in the right-hand sidebar under the 'Tasks' tab, marked with a dashed outline.
To move a Task to Up Next from the Planner, simply drag-and-drop the item into the dashed field, or click the 'upward arrow' icon ↗ on the Task.
Up Next on Priorities page
To move a Task to Up Next from the Priorities page in the Reclaim app, simply click the 'upward arrow' icon ↗ on the Task.
Up Next on Tasks page
On your Tasks page in the Reclaim app, the Up Next field is located at the top of your task list, marked with a dashed outline.
Just like in the Planner, you can drag-and-drop Task items to Up Next, or click the 'upward arrow' icon ↗ on a Task to move it to Up Next.
Up Next in Google Calendar
To move a Task to Up Next from Google Calendar, make sure you have the Reclaim add-on installed. Then:
Open the add-on in the right-hand sidebar by clicking the Reclaim icon.
Select Tasks at the top of the add-on.
Click on the Task you want to add to Up Next.
Click 'Send to Up Next'.
Up Next in Slack
To move a Task to Up Next in Slack:
Install the Reclaim integration for Slack.
Open the Reclaim app in Slack under 'Apps'.
Select Tasks at the top of the page.
On the Task you want to add, click 'Send to Up Next'.
Up Next for new Tasks
You can also move a Task directly to Up Next when creating a new Task. Simply click the 'upward arrow' icon ↗ before hitting Create on your new Task item.
If you want all new Tasks to be automatically added to Up Next, you can update this your Default Task settings by navigating to Settings > General > Default Task settings > Priority.
Click '↗ Send to Up Next' to toggle the setting.
How to remove Tasks from Up Next
To remove a Task from Up Next, simply drag-and-drop back into your regular task list, or click the 'downward arrow' icon ↘ on the Task currently in Up Next.
This will move the item back into your task list and automatically resume auto-scheduling by Reclaim.