Your priorities and needs change from week to week, and sometimes you might want to spend more time on particular routines or tasks. With Planner, you can tell Reclaim where you want to focus by "prioritizing" those Habits and Tasks that are more important for you that week.
What does it mean to prioritize a Task or Habit?
By default, Reclaim will schedule your Tasks and Habits according to the rules you've set for them. In the case of Tasks, they get scheduled based primarily on their due date, with Tasks that are due sooner getting scheduled sooner. In the case of Habits, they get scheduled based on the order you've stack-ranked them.
Oftentimes, however, your plans change and you might need to get certain Tasks done sooner -- even if their due date is later than other, lower-priority Tasks. Similarly, sometimes you might really want to make time for a particular Habit that you want to focus on that week.
This is where prioritization comes in. Using Planner, you can mark a Task or Habit as prioritized, which means that Reclaim will attempt to schedule it before attempting to schedule your other non-prioritized Tasks and Habits. Simply put, prioritizing a Task or Habit pushes it to the top of Reclaim's scheduling order.
Example: prioritizing a Task to schedule it sooner
Here, we have three tasks, all of which are due on April 9th:
As you can see, "Roadmap Deep Dive" and "Hiring Work" are both scheduled for this week, but "Write strategy doc" isn't. Let's say that I really want to make sure that I get time for "Write strategy doc" this week. I can hover over the Task in Reclaim, click the "Prioritize" button...
...and now "Write strategy doc" is scheduled, because I just told Reclaim that I want to prioritize that Task for the week!
Prioritization is a really powerful and simple way to really align your calendar with the stuff that matters most. You can prioritize any Task or Habit, and it will automatically tell Reclaim to try scheduling those prioritized things first before it tries to schedule any of your other Tasks and Habits.
Things to know about prioritization
- Prioritization persists from week to week: when you prioritize a Habit or Task, that priority flag will persist from week to week until you explicitly disable it. That means that if you prioritize a Habit in week 1, it will stay prioritized in weeks 2, 3, 4, and so on until you disable the priority. Similarly, a Task that is prioritized in week 1 will be prioritized in week 2 if there is still remaining work for it.
- Prioritization may not always result in scheduling: Reclaim will make its best effort to schedule a Task or Habit when you prioritize it. However, if there simply isn't enough time within your working hours to schedule the Task or Habit, it will remain prioritized but stay in the "Unscheduled" bucket until time frees up.
- Prioritization is on a "weekly" basis: when you prioritize a Task or Habit, it is prioritized for that entire week. Currently, we do not support prioritizing a Task or Habit for a single day or over custom time ranges.
- Prioritization creates tradeoffs: because you're telling Reclaim that a Task or Habit is "more important" than other Tasks and Habits when you prioritize it, Reclaim will potentially look for time by sacrificing non-prioritized Tasks and Habits. Initially, it will look for free time (time that isn't occupied by anything) and then if it can't find it, it will move on to looking at timeslots occupied by non-prioritized Habits and Tasks.
- Prioritization isn't stack-rankable: you can't currently stack-rank your prioritized Tasks and Habits. They either are prioritized or non-prioritized.