The Google Task integration allows you to sync your Google Tasks to Reclaim to create them as Tasks and schedule them on your calendar. This document will cover how to create, customize, and sync your Google Tasks to Reclaim.

The only required field for syncing a Google Task to Reclaim is a title for the task, which will also be used as the title for the Task in Reclaim as well as the title of the calendar events created for that task.
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You do not need to specify a due date to sync a Google Task to Reclaim.

There are some fields (e.g., due date) that can be added via the Google Tasks UI by pointing and clicking. There are some fields that are native to Reclaim that Google Tasks doesn't have UI for, and in those cases you can use words in the title to indicate what those fields should be set to.
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Below is an example of a Google Tasks item with the full syntax entered in, along with a reference for what each part of the syntax means:

Write the docs (type work duration:30m due Friday not before Monday priority:critical upnext)

Once synced, Reclaim will automatically strip out other parameters besides the title, so your calendar events and Google Tasks won't have a lot of extra words on them when they're placed on your calendar.

Once you have your Google Tasks integration set up, you can begin syncing Google Tasks as smart Tasks right to your calendar via Reclaim.

By default, Reclaim will create Tasks for synced Google Task items based on your default Task duration settings in Reclaim (learn more about setting your Task defaults here).

You can easily set a custom duration for a Google Task by adding it in parentheses next to the title of the task. Simply indicate the number of minutes, hours, or days enclosed in parentheses, such as:

Note: The unit of time is case insensitive.

For example, if you need 2 hours to get board slides completed:

Get board slides done (duration:2h)

To adjust the duration after the Google Task has been created, edit the duration text to reflect the new duration and re-save the Google Task to update.

You can delay when Reclaim should start scheduling your synced Google Task by adding simple text to the title of a Google Task.

To specify the 'Earliest start date and time' for a Google Task to schedule, format the earliest start date in brackets in the item title field: (not before [date] [time]).

For example, to schedule time for catching up on emails from Google Tasks no earlier than next Friday:

Catch up on email (not before next Friday)

A hard date may also be used in the not before field.

For example, to tell Reclaim to not schedule 4 hours for an OKR review before March 31st 2022, write OKR review (not before 3/31/2022 11am duration 4h) into the title field in Google Tasks.

If you specify an exact date, it must be written in MM/DD/YYYY format.

In Google Tasks, a due date reflects the desire of "I want to do this task on this date." In the context of Reclaim's Google Tasks integration, a due date means "I want to get this task done before this date."

Reclaim automatically pulls in due dates from Google Tasks to defend time on your calendar before the task is due. If you need to update a due date for a synced item in Google Tasks, updates to that due date can be made from both Reclaim or Google Tasks.

To set the due date on a Google Task, you can use one of two methods: add it via the app's timepicker, or add it inline in the task title.

You can set the due date by clicking the timepicker on any Google Task.

You can set a due date for when Reclaim should schedule your synced Google Task by via simple text in the title of a Google Task.

To specify the due date for a Google Task to schedule, format the date in brackets in the item title field: (due [date] [time]).

For example, to schedule time for doing the dishes from Google Tasks by next Friday:

Do the dishes (due next Friday)

A hard date may also be used in the due field.

For example, to tell Reclaim to schedule 4 hours for an OKR review by March 31st 2022 at 11am, write OKR review (due 3/31/2022 11am duration 4h) into the title field in Google Tasks. If you specify an exact date, it must be written in MM/DD/YYYY format.

The Google Tasks integration allows you to decide whether you want Reclaim to use your default due date when a task doesn't include a due date, or if you truly want to use no due date.

Tasks synced via Reclaim's task integrations will automatically map Priorities in Reclaim to the priority you set for a task in your project management apps.

Since Google Tasks does not feature native 'priority' levels, specifying your priority level for Reclaim on synced items can be done through native language syntax:

For example, if you want to set an item called "Eat Bananas" to Priority 1 in Google Tasks, you'd write Eat bananas (priority:critical) or Eat bananas (priority:P1) in the title.

If you don’t specify a priority for your Google Tasks, the task will schedule with the priority setting you have selected in your Default Task Settings under Settings > General in the app. By default, this is set to High priority (P2).

Since you are specifying the priority level in Reclaim when adding it to the task title, updating your priority level for a synced Google Task in Reclaim will reflect the new priority in Google Tasks (unlike other task integrations as outlined in this doc).

For more information on using Priorities with Tasks, check out this doc.

You can automatically add a Google Task to Up Next in Reclaim by using upnext in the title. For example, if you want to send an item called "Read books" to Up Next, you'd write Read books (upnext).

You can tell Reclaim to categorize and sync a Task around either your Working or Personal Hours by using type work or type personal. For example, if you wanted to make a task to schedule during your Working Hours for 30 minutes to catch up on email, you'd write:

Catch up on email (type work duration:30m)

Reclaim's Google Tasks integration allows you to easily create Tasks directly from Gmail with a single click or keyboard shortcut.

Make sure the Task gets added to the 🗓 Reclaim task list, as this is the list that syncs with Reclaim. The task will contain a deep link from the task to the email thread for context.

By default, it will assign one hour of time to work on it and a due date of three days from now. You can change this either by editing the Task in Reclaim or utilize the natural language syntax.