Habits are a better way to make time on your calendar for things that you want to get done on a regular basis.
For example, you might want to exercise every day between 9am and 5pm, or you might want to make sure you write your status report every Friday between 3pm and 5pm. Whatever the ritual, Habits makes it easy to create rules that your calendar can follow and adapt to as your schedule changes.
Habits: Basic Settings
Reclaim only needs a few things to create a Habit for you:
- Title: this is the name of the Habit that will display on your calendar
- Category: this tells Reclaim what kind of event the Habit is, which has an impact on your calendar analytics. You can choose Personal, Deep Solo Work, Shallow Solo Work, or Travel. This category will determine how the Habit gets color-coded on your calendar and uses your Color Coding settings. You can pick a different color for the Habit if you'd like.
- Time Window: the window of time where you want the Habit to be scheduled, as well as the ideal time you'd want it to be scheduled at
- Duration: the minimum amount of time you want to spend on the Habit, and the maximum amount of time you'd want to spend on it
- Days of Week: which days of the week to schedule the Habit
- Privacy: You can opt to hide the title and description of the event from others on your calendar, or include a title and description. Reclaim will pre-populate a default description, or you can add your own.
Here's an example of a Meditation Habit that will take place between 8am and 10am, ideally at 9am, for at least 30 minutes and no more than 1 hour, Monday through Thursday:
Habits: Advanced Settings
You can give other kinds of instructions to Reclaim for your Habits. You don't need to set any of these advanced options to create a Habit, but it's a great way to get even more control over your calendar. Click Show advanced options on the Habit's edit screen to view these additional options.
Here are the Advanced Settings for Habits:
- Time Defense: Reclaim initially adds Habits to your calendar ahead of time and marks them as Free time, and then flips them to Busy as your day fills up or as you get closer to the event's start time. This setting will let you control how aggressively you want Reclaim to defend your time by flipping Habits to busy earlier. You can read more in-depth info about how Time Defense works here.
- Notifications: Reclaim will use your default Google Calendar notification preferences to send you a notification before the event begins.
- Auto-Decline Interruptions: Just like an Out-of-Office event in Google Calendar, you can opt to decline invites automatically if they interrupt your Habit. You can set the default message to send to others when an interruption is declined.
- CC Others: You can invite other people to your event. Reclaim will not check availability for any invitees, and also won't send them any notifications.
- Avoid Duplicate Events: You can give Reclaim a list of words to look for on your calendar so that Reclaim won't schedule a Habit if it thinks you're already getting time for that activity. For example, if you have a Habit called Lunch, you might add words like
eat foodso that Reclaim doesn't book a Habit over other lunch-like events.
Here's what those Advanced Settings look like: