Reclaim wants to help you manage you calendar, but strives to never get in your way. In that spirit, Reclaim will respect changes to make to the event, but will still manage it on your behalf if it's interrupted or if your schedule goes through changes.
Making changes to a Reclaim-created event
Reclaim automatically blocks time on your calendar automatically for your Tasks and Daily Habits. Both Tasks and Daily Habits essentially look for time on your calendar within a certain time range -- both of which you can specify and customize in the Reclaim UI and in the Slack integration.
If you change any of the following characteristics of the event via your calendar, Reclaim will respect them and won't try to overwrite them:
- Time Range
If you change any other characteristic of the event -- such as the attendees or event description -- Reclaim will overwrite those changes.
What happens when you change duration or time range of an event
When you change the time range and/or duration for a Reclaim-created event on your calendar, several things happen:
- Reclaim will treat the new duration as the "ideal duration" for the event.
- If your new time range is outside of the Daily Habit or Task's original time range, Reclaim will look for available times outside of that original time range.
- Reclaim will treat the new start time of the event as the "ideal start time" for the event.
- Reclaim will mark the event as busy.
This all sounds very confusing, but it's a lot simpler when we give examples.
Example 1: Changing a Lunch event
You have a Daily Habit for Lunch that is meant to be scheduled for at least 30 minutes and no more than 1 hour between 11:30am and 2pm every day.
It's 11am. You have meetings from 12pm to 2pm, and Lunch is currently scheduled for 11:30am to 12pm. Suddenly, a meeting comes in from 11:30am to 12pm that you need to attend.
You have free time from 3pm to 4pm, so you decide to move your Lunch to that time and extend it from 30 minutes to an hour. Lunch is now scheduled from 3pm to 4pm.
Here's what just happened to that event:
- Reclaim marks Lunch as Busy if it's not already.
- Reclaim leaves Lunch at 3pm and now considers 3pm to be the "ideal start time" for the event.
- Reclaim now considers the entire day as available for Lunch. If the event gets interrupted or scheduled over by an event you accept, it will look for other free time as close to 3pm as possible for your Lunch.
- Reclaim will also now treat 1 hour as the ideal duration for the event. In other words, it's going to look for an hour for you to have Lunch if the event needs to be rescheduled.
Example 2: Changing an Exercise event
You have a Daily Habit for Exercise that is meant to be scheduled for at least 30 minutes and no more than 1 hour between 9am and 6pm every day.
It's 8am. You have a relatively free day between 9am and 6pm -- lots of opportunities to schedule Exercise. Exercise is currently scheduled from 9am to 10am.
You decide that you're going to work out at 5pm instead of 9am. You move the event to 5pm and leave the duration at 1 hour.
Here's what just happened to that event:
- Depending on how much free time is left between 9am and 6pm, and depending on how aggressive your Time Defense settings are for the Exercise habit, Reclaim will either mark the event as Busy or keep it Free.
- Reclaim leaves Exercise at 5pm and now considers 5pm to be the "ideal start time" for the event. If the event gets interrupted or scheduled over by an event you accept, it will look for other free time as close to 5pm as possible for Exercise.
- Because you're still within the original time range for the Exercise Habit (9am to 6pm), Reclaim is still going to look for times within that range if the event needs to be rescheduled.
- Reclaim will also now treat 1 hour as the ideal duration for the event. However, if your day fills up very quickly between 9am and 5pm and you only have 30 minutes of free time left, Reclaim will slot in your Exercise habit for its minimum duration -- 30 minutes -- and mark it as Busy.
Mostly, you shouldn't have to think about this. We want Reclaim to give you intuitive and delightful interactions with your calendar, and we definitely don't want you to have to overthink moving things around. It should feel like an assistant is managing your calendar for you!