Reclaim helps you manage you calendar, but strives to never get in your way. In that spirit, Reclaim respects changes made to an event, but will still manage it on your behalf if your schedule goes through further changes.
Make changes to a Reclaim-created event
When you change any of the following characteristics of an event from your calendar, Reclaim will respect them and will not overwrite them:
If you change any other characteristic of the event—such as the attendees or event description—Reclaim will overwrite those changes.
Change duration and/or time range of an event
When you change the time range and/or duration for a Reclaim-created event on your calendar:
Reclaim will treat the new duration as the "ideal duration" for the event.
If your new time range is outside of the Habit or Task Policy's designated time range, Reclaim will look for available times outside of that original time range.
Reclaim will treat the new start time of the event as the "ideal start time" for the event.
Reclaim will mark the event as Busy.
Example 1: Changing the time and duration for a Habit Instance
You have a Daily Habit for Lunch that is meant to be scheduled for at least 30 minutes and no more than 1 hour between 11:30am and 2:00pm every day.
It's 11:00am. You have meetings from 12:00pm to 2:00pm, and Lunch is currently scheduled for 11:30am to 12:00pm. Suddenly, a meeting comes in from 11:30am to 12pm that you need to attend.
You have free time from 3pm to 4pm, so you decide to move your Lunch to that time and extend it from 30 minutes to an hour. Lunch is now scheduled from 3pm to 4pm.
Here is what happened to that event:
Reclaim marks Lunch as Busy if it's not already.
Reclaim leaves Lunch at 3:00pm and now considers 3:00pm to be the "ideal start time" for the event.
Reclaim now considers the entire day as available for Lunch. If the event gets interrupted or scheduled over by an event you accept, it will look for other free time as close to 3:00pm as possible for your Lunch.
Reclaim will also now treat 1 hour as the ideal duration for the event. In other words, it's going to look for an hour for you to have Lunch if the event needs to be rescheduled.
Example 2: Changing the time for a Habit Instance
You have a Daily Habit for Exercise that is meant to be scheduled for at least 30 minutes and no more than 1 hour between 9:00am and 6:00pm every day.
It is 8:00 am. You have a relatively free day between 9:00am and 6:00pm–lots of opportunities to schedule Exercise. Exercise is currently scheduled from 9:00am to 10:00am.
You decide that you're going to work out at 5:00pm instead of 9:00am. You move the event to 5:00pm and leave the duration at 1 hour.
Here is what happened to that event:
Depending on how much free time is left between 9:00am and 6:00pm, and depending on how aggressive your Time Defense settings are for the Exercise habit, Reclaim will either mark the event as Busy or keep it Free.
Reclaim leaves Exercise at 5:00pm and now considers 5pm to be the "ideal start time" for the event. If the event gets interrupted or scheduled over by an event you accept, it will look for other free time as close to 5pm as possible for Exercise.
Because you're still within the original time range for the Exercise Habit (9am to 6pm), Reclaim is still going to look for times within that range if the event needs to be rescheduled.
Reclaim will also now treat 1 hour as the ideal duration for the event. However, if your day fills up very quickly between 9am and 5pm and you only have 30 minutes of free time left, Reclaim will slot in your Exercise habit for its minimum duration—30 minutes—and mark it as Busy.
Mostly, you shouldn't have to think about this. We want Reclaim to give you intuitive and delightful interactions with your calendar, and we definitely don't want you to have to overthink moving things around. It should feel like an assistant is managing your calendar for you!