Reclaim allows you to set universal Priorities for all your events, so your limited time is always dedicated to the things that matter most. Prioritizing your Smart 1:1s ensures that you always have time for your important meetings, around everything else you have going on during the week.
Here's how you can leverage Priorities for your Smart 1:1s.
Priorities for Smart 1:1s
You can set the priority level for your Smart 1:1s from Critical (P1) to Low priority (P4).
Priority levels for Smart 1:1s:
Critical (P1): Reclaim will schedule Critical Smart 1:1s before lower-priority Smart 1:1s. These can also overbook lower-priority Smart 1:1s, Tasks, and Habits as your calendar books up.
High priority (P2): High priority Smart 1:1s will be prioritized before Medium and Low priority Reclaim events, and can be overbooked by Critical events.
Medium priority (P3): Medium priority Tasks will be prioritized before Low priority Reclaim events, and can be overbooked by Medium - Critical priority events.
Low priority (P4): Low priority Tasks will be prioritized last, around your availability, and can be overbooked by your higher-priority items.
Note: Smart 1:1s will never overbook Scheduling Link meetings or non-Reclaim created event – even if that Smart 1:1 is a higher priority level.
How Reclaim prioritizes Smart 1:1s
Reclaim will auto-schedule your Smart 1:1s according to the priority level you set, you and your attendees availability to meet, and the scheduling preferences you set for the 1:1 like frequency, duration, and Scheduling Hours (learn about creating Smart 1:1s in the overview doc).
Your Smart 1:1s will schedule before lower-priority events on your calendar. For example, Critical Smart 1:1s will schedule before high priority, medium priority, and low priority Smart 1:1s, as well as lower-priority Habits and Tasks. This ensures that you can make time for your important 1:1s as your calendar books up.
If your smart events have the same priority level, Reclaim will prioritize scheduling your Smart 1:1s first, Habits second, and Tasks third based on your availability.
You can learn more about how Reclaim's prioritization system works in the Priorities overview doc.
How to prioritize your Smart 1:1s
You can set the priority level for your Smart 1:1s in a few different ways:
Creating new Smart 1:1s: Set the priority when creating a new Smart 1:1 from the 'Priority' dropdown on the create form.
Smart 1:1s page: Click the 'bar' icon 📶 on your existing Smart 1:1 meetings from the Smart 1:1s page in Reclaim to edit the priority level.
Planner: Open the 'Priorities' tab in the right-hand sidebar of the Planner. Click the 'bar' icon 📶 on a Smart 1:1 to edit the priority level.
Priorities page: Click the 'bar' icon 📶 on a Smart 1:1 to update the priority, or drag-and-drop your meetings to a new priority level from the Priorities page.
By default, all new Smart 1:1s will be set to High Priority (P2).