✨ This article covers Reclaim 2.0 features and workflows. You can confirm your current app version on your User Profile. If you signed up after May 2026, you’re already using Reclaim 2.0.
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Priorities give Reclaim the context it needs to make better tradeoffs when your calendar gets busy. Protect the things that matter most, then give more flexible events lower priorities so Reclaim has room to adapt your week.
You can set the priority for your Agents, Scheduling Links, and even events that aren't managed by Reclaim.
How priorities work in Reclaim
The basic rule is simple: higher-priority items get your time before lower-priority flexible items.
When a higher-priority item needs time that a lower-priority Reclaim event is using, Reclaim can move the lower-priority event and find another time for it based on the rules you’ve set.
The four priority levels
Critical (P1): Your highest-priority items. Critical events are protected first and can take precedence over lower-priority flexible events.
High (P2): Prioritized ahead of Medium and Low items, but can give way to Critical items.
Medium (P3): Prioritized ahead of Low items, but can give way to High or Critical items.
Low (P4): Your most flexible items. These are scheduled around higher-priority events and can give way when your calendar gets busy.
For example, say your Lunch Habit is set to Medium (P3) and you send a client a Critical (P1) Scheduling Link. Because the Scheduling Link has a higher priority, the client can be offered a time slot that overlaps with Lunch. If they book it, Reclaim will look for another time for your Lunch Habit.
The tradeoff to keep in mind is:
Higher priority: More protection for that event, but potentially less availability for other things
Lower priority: More flexibility, giving Reclaim more room to schedule higher-priority items
There isn’t one priority level that’s right for everything. Set each one based on how important and flexible you want that event to be, and adjust your priority settings as needed.
Prioritizing your Agents
Every Agent has a priority that tells Reclaim how important it is relative to your other flexible calendar events.
Higher-priority Agents are scheduled before lower-priority Agents and can take precedence when there isn’t enough time for everything.
This applies to Reclaim events like:
Habits
Focus Time
Buffers
Smart Meetings
Setting Agent priorities
You can manage an Agent’s Priority in two places:
While creating or editing an Agent: Set the priority as part of the settings.
From your existing Agents list: Agents are grouped by priority, with Critical at the top, followed by High, Medium, and Low.
You can drag and drop an Agent to:
Move it into a different priority group
Stack-rank it by priority within the same group
The order of Agents within the same priority level matters. If two Agents have the same priority, the Agent higher in your list gets time first.
For example, if your Lunch Habit and Strategic Planning Habit are both Critical priority, but Lunch is stacked first in your Critical list, Reclaim will prioritize Lunch when the two compete for the same available time.
In some cases, a higher-priority Agent can overbook a lower-priority Agent when there isn’t enough time for both based on your scheduling rules.
Learn more about getting started with Agents in our Agents Overview.
Prioritizing your Scheduling Links
A Scheduling Link’s priority controls how much availability it can offer.
To offer up your maximum availability, a higher-priority Scheduling Link can show times currently booked by lower-priority flexible events as available, including events managed by Agents like Habits, Focus Time, or Smart Meetings.
If someone books one of those times via your Scheduling Link, Reclaim can reschedule the lower-priority event and find another time for it.
For example:
A Critical Scheduling Link can offer the most availability for your most important meetings
A Low Scheduling Link offers less availability because more of your existing events are protected from being booked over
Once someone books a meeting through a Scheduling Link, Reclaim will not schedule another Reclaim event over that meeting, regardless of priority.
Learn more in Prioritizing your Scheduling Links.
Prioritizing non-Reclaim created events
You can also assign priorities to events that weren’t created by Reclaim, like recurring internal meetings or team standups.
This is especially useful when you want an important Scheduling Link to offer more availability without manually moving lower-priority meetings yourself.
A few things to note:
Events not created by Reclaim are set to Critical (P1) by default. Reclaim will never overbook them unless you manually lower their priority level.
Lower-priority events not created by Reclaim can only be overbooked by higher-priority Scheduling Links. They will not be overbooked by Agents like Habits, Focus Time, Buffers, or Smart Meetings, regardless of priority.
Priorities FAQ
Will Reclaim schedule over my existing meetings?
Events you create and invitations you've accepted are Critical by default, so Reclaim won't reschedule them. If one creates a conflict, Reclaim flags it and recommends a fix instead.
Will a Critical Agent book over a meeting someone booked through my scheduling link?
No. Once a meeting is booked through a Scheduling Link, no Reclaim event will be scheduled over it, regardless of priority.
Do I need to prioritize everything?
No. Priorities are mainly used for Reclaim Agents and Scheduling Links. Prioritizing regular calendar events is optional if you want to leverage more availability for your Scheduling Links.
What happens if two Agents have the same priority?
The one higher in your Agents list is handled first. If that's not the order you want, drag them to change the order.
Need more help?
If you have questions or run into issues, reach out to the Reclaim support team at [email protected] or use the in-app chat to get help.