Reclaim is an AI calendar assistant that helps you plan, protect, and adapt your time. It combines a full calendar, the Planner, an AI Assistant, and background Agents into one system that keeps your schedule aligned with your priorities.

Key capabilities include:

Reclaim is built for people whose time is constantly pulled in different directions, especially knowledge workers who balance meetings, deep work, tasks, and routines. It’s useful when your calendar is dynamic or overloaded and you want to stop manually reorganizing it.

The AI Assistant can help with a wide range of scheduling tasks using natural language.

Examples include:

All changes are staged in Preview Mode first, so nothing goes live until you review and apply the changes.

Preview Mode is a staging area for your calendar that lets you safely make and review changes before anything is applied to your live Google or Outlook calendar.

When Preview Mode is active:

Preview Mode is especially useful for:

To enter Preview Mode, toggle the Preview Mode switch above the Planner calendar or start interacting with the AI Assistant, which automatically creates a preview session.

When you're ready, use Review & apply changes to approve the staged updates or Discard changes to remove them.

Reclaim is not just a calendar. It a smart assistant that actively protects and reorganizes your time on your calendar using AI scheduling automations called Agents.

Instead of manually rearranging your schedule when things change, Reclaim continuously adapts flexible time like Focus, Habits, Buffers, and tasks around your meetings and priorities.

Reclaim can automatically manage flexible time, like Habits, Focus blocks, and Buffers, based on the rules you configure.

Changes made through the AI Assistant or MCP integrations are first staged in Preview Mode so you can review them before applying them to your live calendar.

Reclaim currently supports:

You can connect additional calendars in Settings → Calendars.

No. Reclaim works alongside your existing calendar provider rather than replacing it entirely.

Your Google or Outlook calendar remains the source of truth, while Reclaim adds intelligent scheduling, automation, and planning capabilities on top.

A good starting setup includes:

Start simple and expand once the system feels stable.

Yes. Reclaim supports team scheduling workflows including:

Teams can use Reclaim without changing their existing calendar provider.

Yes. Reclaim offers a free plan for individuals with light

Paid plans unlock additional features for power users and teams, including advanced scheduling, integrations, analytics, and collaboration capabilities like Team Scheduling Links and Team OOO Calendars.

You can compare current plans and features on the Reclaim pricing page.

Agents are Reclaim automations that help you protect and shape your ideal week.

They continuously adjust flexible time, including Habits, Buffers, and Focus, so your schedule stays workable when new meetings or conflicts happen.

Common reasons to use Agents include:

There are three ways to manage Agents:

Start small. A good starting point is:

Once that setup feels stable for a week, add more.

Agent priority determines what gets defended first when time is tight. Higher-priority Agents win when there are conflicts.

Best practice:

Agents continuously coordinate with each other to keep your calendar balanced. When meetings, tasks, or conflicts appear, Reclaim recalculates your flexible time and adjusts Habits, Buffers, and Focus blocks based on their priority and rules.

For example:

Yes. You can temporarily disable any Agent without deleting it.

To pause an Agent:

Disabling preserves the Agent’s configuration so you can turn it back on later.

Reclaim may move flexible time to make room for higher-priority meetings, scheduling changes, or other protected events.

This behavior depends on the Agent’s conflict rules, including:

You can adjust these settings in Agent details → Edit rules.

An Agent may not schedule if:

Expanding Hours, widening move windows, or lowering minimum durations can help.

Use Habits for specific recurring routines with a preferred schedule, such as lunch, exercise, or a weekly review.

Use Focus when your goal is protecting a target amount of deep work time each week or day, regardless of exactly when it happens.

A good rule of thumb:

A Habit is automation applied to a solo recurring event on your calendar.

Think of it as two layers:

This matters because you can keep the recurring event flexible, often Free, to show more availability when it’s okay to move. When your day gets tight, the Habit rules can defend the time so it does not disappear.

Best practices:

You can create a Habit from the Agents panel, the + Create menu, or from an existing recurring solo event.

Option A — From the Agents panel or + Create menu

Option B — From a recurring solo event

Habits have two parts in Agent details.

1. Default event schedule

This is the base recurring event, including title, default time and duration, visibility/free-busy status, reminders, notifications, color, and priority. To change these defaults, use Edit event in the Default event schedule section.

2. When conflicts happen

These settings control what Reclaim is allowed to do when the ideal time conflicts. A Habit can move within a window, shorten to a minimum, skip when busy, or defend time. To change these behaviors, use Edit rules in the When conflicts happen section.

Rule of thumb: Edit event = the default series. Edit rules = what happens on conflicts.

When setting up a Habit, get the Default event schedule right first, then tune the When conflicts happen rules. You may also see an Upcoming events list, which is helpful for previewing the schedule, but most setup changes should start with the series defaults and conflict rules.

Tip: Disable a Habit if you might want it back later. Remove it if it is no longer relevant.

Buffers add time before or after certain meetings for hidden work like travel, prep, or decompression.

Examples include:

Best practices:

Buffers have two parts in Agent details.

1. Buffer event

This is the event template Reclaim creates when the Buffer applies, such as “Quick Break.” You can set the Buffer event’s title, visibility/free-busy status, reminders, and other event defaults. Use Edit event in the Buffer event section.

2. When to add it

These settings control when the Buffer should be created, including before or after a meeting, duration, which meetings it applies to, and whether to skip if it cannot be scheduled. Use Edit rules in the When to add it section.

Rule of thumb: Edit event = what the Buffer looks like. Edit rules = when it appears.

Focus proactively protects time for deep work by scheduling focus blocks on your calendar to hit a weekly or daily target.

Best practices:

Note: If you want reactive protection that kicks in when meeting load exceeds a threshold, use Defend Meeting Overload, not Focus.

Focus has two parts in Agent details.

1. Focus event

This is the focus block Reclaim places on your calendar, such as “Get stuff done.” You can set the focus event’s title, visibility/free-busy status, reminders, and other defaults. Use Edit event in the Focus event section.

2. How much to schedule

These settings control how Focus time is scheduled, including minimum focus time per week or day, which Hours it should use, and additional behavior like auto-declining invites if enabled. Use Edit rules in the How much to schedule section.

Rule of thumb: Edit event = what focus blocks look like. Edit rules = how much and when they are scheduled.

Defend Meeting Overload reactively protects your schedule when meeting load exceeds a threshold. When daily or weekly meeting minutes pass the limit, it blocks out remaining calendar time so no more meetings can be booked.

Best practices:

Smart Meetings help you keep recurring meetings with others healthy by monitoring for problems and giving you one-click options to fix them. They are designed for meetings with up to 5 attendees, such as 1:1s and small team syncs.

Unlike Habits, which can auto-move because they are solo events, Smart Meetings never reschedule automatically. Rescheduling involves other people and sends notifications, so Reclaim watches for issues like conflicts or attendee declines and alerts you with suggested times that work for everyone. You stay in control of when changes go out.

Smart Meetings help by:

Examples include:

Best practices:

You can create a Smart Meeting from the Agents panel, the + Create menu, or from an existing recurring meeting in Planner.

Option A — From the Agents panel or + Create menu

Option B — From a recurring meeting in Planner

Smart Meetings have two parts in Agent details.

1. Default event schedule

This includes the title, default time and duration, frequency, required and optional attendees, visibility, reminders, color, and priority. Use Edit event in the Default event schedule section.

2. When conflicts happen

These rules control the reschedule window, meaning how far the meeting can move to find a time that works for everyone, and whether the meeting can shorten to a minimum duration. Use Edit rules in the When conflicts happen section.

Rule of thumb: Edit event = the default series and attendees. Edit rules = what happens on conflicts.

Meeting Quality agents watch for common meeting issues across your calendar and flag them so you can take quick action before problems cause missed or broken meetings. They surface as Issues, shown as warning icons on events, with one-click resolution options.

Available Meeting Quality agents include:

These Issues are also surfaced to the assistant, which can help recommend actions in chat.

Best practices:

Issues flag calendar event details that are worth fixing because they can cause friction, conflicts, or last-minute surprises.

Common examples include:

Issues appear throughout Reclaim anywhere scheduling problems or warnings need attention.

Common places to see Issues include:

Many Issues include one-click actions so you can quickly resolve problems without manually editing the event.

Your options depend on the Issue.

You may be able to:

Hours define when Reclaim should schedule different kinds of time:

You can customize these preferences under Settings > Hours.

These Hours can overlap, and overlap is normal.

Best practices:

Suggested Times proposes meeting options that balance availability and disruption. It prioritizes truly open time first, then least-disruptive alternatives when calendars are busy.

Suggested Times uses priorities and flexibility to avoid disrupting important time.

Find a Time finds the best meeting options based on:

It uses Suggested Times and can surface conflicts so you can pick the best tradeoff quickly.

Scheduling Links let other people book time with you based on your real-time availability and preferences.

Unlike basic booking tools, they offer up maximum availability by factoring in your priorities, flexible events, and Reclaim Agents, so the time slots you share reflects what you are willing to give up for a meeting, not just what is technically free.

You can create a Scheduling Link in two ways:

From there, pick the link type, such as Individual, Team, or Round Robin, set the basics like name, duration, and availability window, then save.

Reclaim supports several Scheduling Link types:

Each Scheduling Link has a priority level: Critical, High, Medium, or Low. Priority controls how aggressively the link surfaces availability.

Higher-priority links let people book over your flexible time. Reclaim automatically reschedules the displaced item. Lower-priority links protect more of your schedule.

Important: Meetings booked through any Scheduling Link are never overbooked by another Reclaim smart event, regardless of priority.

Round Robin links pool availability across multiple team members so attendees see the widest possible set of times.

Key details:

Team links require everyone to be free. Round Robin links require only one person to be free.

Key settings available on all link types include:

Use priority to control the tradeoff between availability and schedule protection. Critical links maximize availability at the cost of flexibility. Low-priority links protect your schedule but show fewer slots.

Best practices:

Calendar Sync keeps your availability accurate across multiple calendars by creating intelligent copies of events from a source calendar to a destination calendar. Synced copies stay up to date automatically as source events change, so you do not have to update them manually. Even across Google and Outlook calendars.

Use Calendar Sync when other people can see or book time on your calendar and you need events from another calendar to block that time. If you only want Reclaim to be aware of another calendar for its own scheduling logic, Connected Calendars is usually sufficient.

Regular calendar sharing gives someone read access to your calendar, but only you see it. It does not block time or show availability to others. Calendar Sync creates actual event copies on the destination calendar that are visible to anyone who can view it, with privacy controls to protect sensitive details.

A sync policy defines one source-to-destination calendar sync. Each policy has its own settings for privacy, colors, event filtering, and working hours.

You can create multiple policies for different calendar pairs or directions, such as personal to work, work to personal, or bidirectional sync using two policies.

Each sync policy controls how much detail appears on the destination calendar:

Calendar Sync handles event types differently depending on the source event and sync settings:

RSVP status affects synced events as follows:

Add #nosync to the event’s description, or to the title for Out of Office events. That event will not create a synced copy.

Note: The hashtag may be visible to anyone who can see the source event details.

Common Calendar Sync setups include:

Team OOO Calendars give your team a shared, automatic view of who is out. Instead of checking individual calendars, Reclaim detects OOO events across team members and syncs them into a single shared calendar as a source of truth for team availability.

Team OOO Calendars can track:

Team members mark OOO time on their own calendars as usual. Reclaim automatically detects those events and reflects them on the shared team calendar. No one has to manually update a separate tracker or spreadsheet.

Setup requires a shared Google Calendar or Outlook calendar with write access for participating team members. Write access is how Reclaim determines who participates.

Admins configure the connection in Team Settings → Team OOO Calendars.

Team OOO Calendars are available on Business and Enterprise plans. Team members must have Reclaim accounts and write access to the shared calendar to be tracked.

Best practices include:

Tasks connect your project management tools to your calendar so Reclaim can help you find time to do the work, not just attend meetings.

Here’s how it works:

Supported task integrations include:

You can connect task tools in Settings → Integrations.

Yes. You can create tasks directly from the AI chat or the Tasks panel. These tasks live in Reclaim and can be scheduled, timed, and completed without an external tool.

When you start working on a task, click Start to begin a timer. Reclaim tracks elapsed time and can log it as a calendar event (or discard) when you stop. This helps you understand how time is spent across different activities.

Reclaim connects with calendars, task tools, and collaboration platforms.

Supported integrations include:

Integrations can help you:

Connect integrations in Settings → Integrations.

Use Settings → Notifications to control how and when Reclaim notifies you about conflicts, recommendations, and updates. Connected integrations, such as Slack, may add their own notification preferences.

MCP, or Model Context Protocol, lets you use Reclaim from other AI tools so you can manage your schedule, get insights, and trigger actions without opening Reclaim directly.

Supported AI tools include:

Common MCP use cases include:

All changes made through MCP are staged in Preview Mode, so you can review them in the Reclaim app before applying.

Setup depends on the AI tool you want to connect. Supported tools include:

You can try connecting Reclaim to any MCP-compatible client or AI tool using the following MCP server URL:

Authentication and setup steps may vary depending on the MCP client or platform you’re using.

Preview Mode is a staging area for your calendar. It lets you make changes manually, through chat, or through third-party AI tools, and see the full impact before anything is saved to your live Google or Outlook calendar.

While in Preview Mode:

Common use cases include:

You can enter Preview Mode manually or automatically.

When Preview Mode is active, a Previewing changes bar appears above the Planner with two actions:

Note: You can discard individual changes, but applying sends all remaining changes at once.

No. Changes only exist in the preview session. Nothing is written to Google or Outlook, so no notifications are sent, until you click Apply changes.

Yes. The preview session persists. When you return, your staged changes are still there.

Yes. Preview Mode is a full calendar session. When you make a change in preview, such as rescheduling a meeting, all enabled Agents, including Habits, Buffers, Focus, and Defend Meeting Overload, re-run against the preview calendar. You can see the complete cascading result before applying.

There is no hard limit on the number of staged changes or the time range they span. However, because your live calendar and other people’s availability are constantly changing, it is best to make a smaller batch of changes and apply them relatively soon. Leaving a large number of staged changes for an extended period increases the chance of conflicts with real-world calendar updates.

Best practices include:

The Insights tab in the top navigation shows analytics on how your time is actually spent, so you can make better decisions about your schedule.

Insights can show:

For teams, Insights provides a broader view of whether team members are getting enough Focus time, whether meeting norms are being followed, and where calendars are overloaded.

Click the Insights tab in the top navigation bar of the app.

Reclaim can summarize your Scheduling Window using aggregate stats like:

For deeper analytics, including trends over time and team-level data, check your Insights page.