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Scheduling Links
Using Scheduling Links in Google Calendar and Gmail
Using Scheduling Links in Google Calendar and Gmail
Reclaim has a powerful add-on for Gmail and Google Calendar that will enable you to copy, share, and customize links in your email.
Henry Shapiro avatar
Written by Henry Shapiro
Updated over a week ago

Perhaps the most common use case for Scheduling Links is to send them in email in order to get a meeting booked. You can copy your links from the Scheduling Links page to send them, but a much more convenient and powerful way to do the job is to install Reclaim's add-on for Gmail and Google Calendar.

Once added, you will be able to copy your links from Gmail or Google Calendar, and you can customize any existing link to send for a specific meeting you want to get booked to ensure your attendees are getting a personalized experience. For more information on installing the add-on, check this doc.

How to use Scheduling Links from Google Calendar

Once you have the Google Workspace add-on installed, you'll see a Reclaim icon in the sidebar of the Google Calendar view.

Click the icon to expand the add-on with an overview of your Reclaim smart events. At the bottom you'll find a button for Scheduling Links, which pulls up a list of all your existing links.

From here, you have a few options:

  • COPY URL: Copy the Scheduling Link URL to your clipboard for easy sharing.

  • SEND CUSTOM LINK: Generate a one-off link from the existing Scheduling Link to customize meeting details for that a specific instance (ex. changing the title, adjusting hours, or adding an organizer). Learn more about how custom links work here.

  • OPEN: Open the Scheduling Link URL to view the booking page.

How to share Scheduling Links in Gmail

Installing the Reclaim Google Workspace add-on will automatically add it to your Gmail account.

In your Gmail inbox you'll also find the the add-on Reclaim icon in the sidebar, which you can click to pull up all your existing Scheduling Links for quick and easy sharing with the same options seen in Google Calendar.

Adding Scheduling Links to Gmail emails

The Reclaim add-on also enables a powerful workflow for conveniently sharing Scheduling Links and custom links directly via email.

When writing a new email in the Gmail composer, you will see the same icon in the bottom toolbar. Note: the Reclaim add-on might be hidden behind a ... menu if you have a lot of other add-ons installed already.

You can click the icon to view your Scheduling Links. Here you have the option to copy the Scheduling Link URL to your clipboard or directly insert the existing Scheduling Link to your email body in a single click.

Sending custom links via Gmail

You can also create custom one-off links via the add-on in Gmail for specific meetings, that won't be saved to your Scheduling Links and expire after 30 days (learn more about how custom links work here).

If you want to create a custom link for your email, clicking SEND CUSTOM LINK will open up a smaller version of the new Scheduling Link form for you to edit meeting details like the priority of the meeting, how soon you want the link to show available times, add more organizers, as well as personalize a description.

Once you're finished with your edits for the custom link, click the Copy URL to Clipboard and Save button and then the ADD TO EMAIL button in the Gmail module, and the custom link and message will automatically paste into the body of the email.

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