Perhaps the most common use case for scheduling links is to send them in email in order to get a meeting booked. You can copy your links from the Scheduling Links page to send them, but a much more convenient and powerful way to do the job is to install Reclaim's add-on for GMail and Google Calendar.

Once added, you will be able to copy your links from GMail or Google Calendar, and you can customize any existing link to send for a specific meeting you want to get booked to ensure your attendees are getting a personalized experience. For more information on installing the add-on, check this doc.

Viewing and copying links from GMail or Google Calendar

There are two areas where you can view and copy your existing scheduling links from the GMail and Google Calendar add-on.

Sidebar: from GMail or Google Calendar, the sidebar should have a Reclaim icon that you can click. This will open up the add-on and from here you can click Scheduling Links to view your existing links.

GMail Compose: within the compose area of GMail, you will see the same icon as shown above. You can click this to view your existing links. Sometimes it is hidden behind a ... menu if you have a lot of add-ons installed already.

The sidebar will show a list of links, some details about them, as well as an option to open up the booking page, copy, or customize the URL:

The compose view will show you your links and give you similar options:

Sending custom links via GMail

When sending scheduling links to others in email, it's common for a few things to come up:

  • You may not want the other person to book time sooner than a certain date;

  • You may want to include some text to prevent the perception of "rudeness";

  • You may want to customize the link and title to personalize the meeting.

Reclaim's GMail add-on lets you do all three of these things by letting you send custom links. Custom links can be created from any existing scheduling link, and they won't ever show up in your main booking pages or be saved in your scheduling links interface -- they are purely for sending to others for the purposes of scheduling meetings where you have specific needs.

To get started, open up the compose view of your scheduling links as shown above and click Send Custom Link to the link you want to personalize:

This will open up a smaller version of the new scheduling link form, which will allow you to customize the priority of the meeting, how soon you want the link to show available times, add more organizers, as well as customize a description that will automatically paste into the body of the email.

You can also customize other settings for custom links, like its duration, URL, location, and so forth. Once you've finished the custom link, hit Save and the link will appear in the add-on window. Click the Share Link button and the description plus the custom link will automatically paste into the body of the email.

This is an awesome way to give your attendees a more personalized experience when booking time with you, and also to ensure they don't pick times that are outside of your preferred earliest scheduling time.

Related articles

Scheduling Links overview and setup

Creating and managing Team Links

Using Link Groups to organize and share links

Sending scheduling links to others

Creating scheduling links

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