Smart 1:1s get scheduled and prioritized on both attendees' calendars using a combination of the organizer's preferences, availability across both calendars, time zones, and meeting hours.
How Smart 1:1s are scheduled
Reclaim considers several factors when scheduling your Smart 1:1s. Here's a short breakdown of each one and how it impacts scheduling.
Reclaim will only schedule Smart 1:1s when both attendees are available. If you're finding that your Smart 1:1 isn't scheduling, it may be that your preferences aren't allowing for sufficient overlap between schedules. Read here for more info.
Reclaim will try to follow the frequency settings for your Smart 1:1 (e.g., weekly, biweekly, monthly, etc.) and schedule 1:1s so that they keep the cadence aligned to that frequency.
Reclaim will honor preferences between you and your attendee's meeting hours and only schedule events that fit those preferences. For example, if one of you doesn't like to meet on Wednesdays and has set that in your meeting hours settings, Reclaim won't ever schedule a Smart 1:1 on Wednesdays.
If you've selected Any time with mutual availability, your Smart 1:1 will pick times that are closest to your ideal day and time while still honoring you and your attendee's mutual meeting hours and availability.
If you've selected Specific days and times with mutual availability, Reclaim will only schedule events on those days and times, while still honoring your and your attendee's mutual meeting hours and availability.
Reclaim will automatically detect timezones for you and your attendee for Smart 1:1s and schedule across them. If you're having issues with your timezone, read here on how to fix them.
Currently, Reclaim prioritizes scheduling Smart 1:1s based on the date they were created.