Reclaim's Calendar Sync is a powerful way to make sure people who go to book time with you always see your true availability across multiple calendars.
Calendar Sync takes events from a source calendar (we call these "source events") and creates smart copies of them on a destination calendar (we call these "synced copies"). Synced copies always stay up-to-date as the source events change, so you never have to worry about manually updating or adding events across calendars. Furthermore, Reclaim gives you flexible privacy options that you can use for those synced copies so that others don't see all the details of your source events.
Here's a quick overview to help get you started:
Requirements for using Calendar Sync
Currently, Calendar Sync is only supported for calendars connected to a Google Calendar account. Because Reclaim requires read and write permissions on your calendars in order to sync events, it can only work with services where we've been able to authenticate your account.
There is one caveat to this restriction: you may use a source calendar that is hosted by iCloud, Outlook, or other services, provided that you have shared it with your work calendar. Reclaim can sync events from these calendars, but cannot sync events to these calendars. Additionally, you may experience long delays in events synced from shared calendars due to issues beyond Reclaim's control.
Setting up Calendar Sync
When you sign up for Reclaim for the first time, you'll be prompted to answer some questions so that we can configure Calendar Sync for you: which source calendars you want to block events from, how they'll appear to others on your work calendar, and whether you want to share your source calendar with your destination calendar.
Once you've completed those questions, you'll be asked to connect your source and destination calendars to start syncing events. You can add as many source calendars as you'd like, and you can also sync events in both directions if you want events from the source calendar to appear as busy on the destination calendar and vice-versa.
You can always modify your Calendar Sync settings from the Reclaim app.
How it works
Reclaim creates synced copies of your source events, keeps them up-to-date with changes, and makes it easy to manage all your events from a single calendar.
When an event is created on your source calendar, you'll see a synced copy for the same time period appear on your destination calendar. This synced copy has its own privacy setting and is visible to others, preventing those who view your destination calendar from booking over your source events:
Calendar Sync is smart enough to detect RSVP changes or cancellations:
- If you're invited to a source event but don't RSVP, Reclaim will keep a synced copy on your destination calendar but keep it marked as Free, so it won't show as blocked to others.
- If you're invited to a source event and decline it, Reclaim will automatically remove the synced copy from your destination calendar.
- If you're invited to a source event and say Yes or Maybe, Reclaim will automatically mark the synced copy as Busy so you don't get overbooked.
- If a source event is deleted or canceled, the synced copy will be removed.