Tasks give Reclaim context about the work you need to get done so it can help you decide what to focus when you have heads-down time in the busy week.

Tasks you create in Reclaim, along with tasks synced from supported integrations, come together in one place. Reclaim evaluates what’s most relevant based on things like due dates, priority, your calendar, scheduling hours, Memories, and Task details.

Instead of automatically creating a separate calendar event for every Task, Reclaim can surface the Tasks that are most relevant to work on during the time you’ve already protected for getting work done, like deep work sessions created with a Focus Time Agent.

You’ll see recommendations like:

You can also use Reclaim Chat to ask what to work on, narrow your options, or get a different recommendation based on what you have time or energy for.

You probably already use powerful task and project management tools at work to plan projects, assign work, and keep track of what needs to get done. Reclaim is designed to work alongside those tools, not replace them.

Connect your existing task lists so Reclaim can bring that work together and help you decide what’s most relevant to focus on next.

Supported integrations include:

Reclaim can use details from those Tasks, like due dates, priorities, projects, labels, and other metadata, to help decide what work is most relevant to surface.

This means you can keep managing projects and work in the tools your team already uses, while Reclaim helps answer: What should I work on right now?

You can connect supported apps under Settings > Integrations page in Reclaim and learn more in our Integrations Help Docs Collection.

You can create a Reclaim Task in a few ways:

Simply tell Reclaim Chat what you need to do in natural language. For example: Create a Task due next Monday: Follow up after my 1:1.

Once created, you’ll see the Task in the Tasks section of the right-hand sidebar.

Click +Create in the top navigation and choose Task. From there, you can add the Task details and save it to Reclaim.

Open Tasks from the right-hand menu , then select Reclaim Tasks to see Tasks you’ve created directly in Reclaim. Click +Add in the upper-right corner to create a new Task.

Turn on Create another if you want to add several Tasks without leaving the creation flow.

When creating a Reclaim Task, you can add additional context that help Reclaim understand when and how important the work is.

These can include:

The more useful context the Task has, the more context Reclaim has when deciding when and how that Task may be relevant for you to work on

Reclaim looks at your availability on the calendar the context around your Tasks to help surface the items that are most relevant right now.

That can include:

Using that context, Reclaim can narrow a long Task list down to the work that makes the most sense for the moment.

You can also simply ask Reclaim Chat for recommendations in natural language. For example:

Tasks don’t automatically become individual calendar events, which gives you more flexibility in how you work through them.

Instead of scheduling every Task separately, you can protect a larger block of time and use it to work through the Tasks that matter most. For example, you might want a two-hour block in the afternoon to make progress on several items from your list.

If you want dedicated time for Task work, ask Reclaim Chat to create a work block for you. For example:“Block off time for my Tasks next week.” This gives you focused time to work through your Tasks without having to turn every individual Task into its own calendar event.

Reclaim will propose the calendar changes in Preview Mode first, so you can review the suggested blocks, make adjustments, and then either discard or apply them.

If you’re already protecting time for work during the week, you can leverage your existing Focus Time and Habit events as dedicated space for working on Tasks.

Reclaim can surface relevant Tasks inside the blocks your Agents create, giving you a ready-to-go list when that time starts. Open the Tasks tab to see recommended items.

For example:

This lets you separate two decisions: when you want to work and what you want to work on. Your Agents protect the time, while Tasks help fill that time with the right work.

If you want more control over which Tasks appear during a particular block, you can assign a filtered Task list to your Focus Time or Habit Agent.

Assigning Tasks doesn’t change how your Focus Time or Habit is scheduled. Your Agent still protects time based on the rules you’ve already set. The Task assignment simply controls which Tasks Reclaim shows you during that time.

Focus Time blocks are ideal for making progress on demanding Tasks that require uninterrupted, heads-down work. Instead of starting a Focus block and then figuring out what to tackle, you can also have Reclaim surface specific Tasks you want to work on during that time.

Assign Tasks by editing your Focus Time Agent or selecting a Focus Time event in the Planner.

From either starting point, you’ll open a Task search where you can control which Tasks are included:

Reclaim saves your filters as a search, so the list stays current as Tasks are added, completed, or updated. If your Tasks come from a connected integration like Asana, you can also filter by Project and Label.

Once assigned, that saved search carries across your Focus Time blocks, giving you an up-to-date list of relevant Tasks whenever Focus Time begins.

Habits are ideal for making steady progress on specific recurring types of work, like reporting, planning, admin, or creative production. Instead of opening a Habit block and deciding what to work on, you can have Reclaim surface the Tasks that match that routine.

Assign Tasks by clicking a Habit event on the Planner, or by editing the Habit Agent and choosing the Task search you want associated with it.

Just like for Focus Time, each Habit can have its own saved Task search, so different routines can surface different work. For example:

You can also assign Tasks to your Defend Meeting Overload Agent, but keep in mind that this Agent only creates Focus Time once your meeting load reaches the limits you’ve set (learn more in the Defend Meeting Overload Agent overview doc).

If you have a lighter meeting week, those blocks may never appear, which means the associated Task list may not surface either.

For a backlog you want to see consistently, a Focus Time Agent is usually the better fit because it schedules toward a weekly goal rather than waiting for your meeting load to reach a threshold.

When you’re ready to work on a Task, click the click Start Task button. Reclaim will start a timer so you can track how long you spend on the work.

When you stop the timer, you can:

Reclaim will show any resulting calendar changes in Preview Mode before you apply them.

Reclaim lets you search and organize Tasks using information from Reclaim and your connected integrations.

You can use things like:

You can save those searches and connect them to Focus Time or Habit Agents so the right kind of work appears during the right kind of time.

This helps turn a long Task list into smaller, more useful views based on what you’re actually trying to accomplish.

If you have questions or run into issues, reach out to the Reclaim support team at [email protected] or use the in-app chat to get help.