🚀 NEW Priorities are here! Unlock the update for your account here. Your UI might look slightly different as we update our help docs for the new system – check out the Priorities overview to learn more.
Reclaim's ClickUp integration auto-syncs items created in ClickUp to your Google Calendar as smart Tasks via Reclaim, so you actually have time defended to get work done before deadlines.
Requirements for the ClickUp integration
You must have a Reclaim account with a calendar connected.
You must have a ClickUp account.
You must have Tags, Time Estimates, and Time Tracking ClickApps enabled.
Set up the ClickUp integration
Navigate to Settings > Integrations.
Click Connect ClickUp on the ClickUp integration card.
Select the Workspaces to sync tasks to Reclaim.
Click Connect Workspace to allow Reclaim access to those workspaces.
You'll be redirected back to ClickUp integration's settings page in Reclaim.
ClickApps requirements
Reclaim requires several ClickApps to be enabled in order for ClickUp tasks to be scheduled via the integration.
ClickUp allows the enabling/disabling of ‘ClickApps'. To successfully auto-schedule tasks via the Reclaim integration, you need to ensure these ClickApps are enabled:
Tags
Time Estimates
Time Tracking
Enable required ClickApps:
Click your Workspace avatar from your ClickUp dashboard.
Select, Apps > ClickApps.
Search for Tags, Time Estimates, and Time Tracking, and toggle the ClickApp on.
Note: Some ClickApps add functionality which Reclaim does not support yet. In particular, ClickUp Spaces are often configured to support multiple assignees on one task. Reclaim will only evaluate the first assignee in the list of assignees it sees when syncing tasks.
ClickUp task requirements
When creating new items in ClickUp, Reclaim requires a few details to get your tasks successfully auto-scheduled on your calendar with the integration.
Assignee
The task must to be assigned to a user (generally yourself) who has the Reclaim integration enabled for Reclaim to know whose Reclaim account (and calendar) to use.
Currently, multiple assignees are not supported so your task may only have one assignee. If there are multiple assignees, Reclaim will only evaluate the first assignee in the list of assignees it sees when syncing tasks.
End date
The task must have an end date set before it will sync with Reclaim. This will be the due date in Reclaim. You can optionally supply a start date as well, to fine tune the scheduling window.
Time Estimate
The task must have a time estimate populated so Reclaim can know how much time to schedule.
Without these required fields, ClickUp tasks will not be synced via Reclaim, even if they match your sync rules.
Creating ClickUp sync rules for Reclaim
The ClickUp integration settings page allows you to manage sync rules how you want Reclaim to schedule your ClickUp items.
Reclaim uses simple sync rules to organize which ClickUp items you want to sync to your calendar. Each rule is built upon conditions like your ClickUp Spaces, Tags, and Scheduling Hours.
ClickUp integration settings
Order
Stack rank your sync rules to tell Reclaim which rules you want to prioritize if a conflict arises. Drag-and-drop to sort the order.
Spaces
Select which of your ClickUp spaces you want to sync items from by checking them in the drop down list. You can select all spaces, some spaces, or no spaces.
Tag
Reclaim creates two default labels upon installation of the integration:
reclaim: tasks that schedule during your Working Hoursreclaim_personal: tasks that schedule during your Personal Hours
You can delete these Reclaim tags once the integration is installed and/or select from your own ClickUp tags to sync items with that tag. You can also sync from spaces without requiring tags.
| Space(s) selected | Space(s) selected |
Includes tag(s) | Sync items in the selected spaces also tagged with the set label. | Sync all items including the selected tag. |
No tag selected | Sync all items in the selected spaces, without a tag. | ⚠️ Rules must have at least one space and/or tag selected to sync items. |
Action
Sync to: Sync items that meet this rule's conditions.
Don't sync: Don't sync items that meet this rule's conditions.
Hours
Set the hours during which you want Reclaim to schedule ClickUp items that meet the rule's conditions. You can select from your Working, Personal, or Custom Hours you've created Learn more about syncing your ClickUp items to your different Scheduling Hours in this help doc.
Changes to the above integration settings auto-save.
Sync ClickUp tasks to your calendar
Reclaim will automatically sync ClickUp items to your calendar when they meet the conditions of your sync rules, and include the required fields (Assignee, End date, Time Estimate).
Changes made to synced ClickUp tasks - from both Reclaim, or in ClickUp - will be automatically updated across both platforms.
How Reclaim prioritizes synced ClickUp tasks
*Priorities settings are available in the new prioritization system. Enable Priorities for your account in one-click here.
Tasks synced via Reclaim's ClickUp integration will automatically honor the priority levels in Reclaim to the priority you marked the item as in ClickUp.
Priority in ClickUp | Priority mapped in Reclaim |
Urgent | Critical (P1) |
High | High priority (P2) |
Normal | Medium priority (P3) |
Low | Low priority (P4) |
You can change the priority level of a synced task in Reclaim to adjust how the event is scheduled by Reclaim – but this will not update the priority in ClickUp. If you want to update the priority of a synced task in the platform it was created in, you must do so from the source event in the app.
Learn more about how Reclaim Priorities work in this overview doc.
How Reclaim Tasks display in synced ClickUp tasks
When Reclaim syncs a ClickUp task, it adds a comment to the task with a link to the Reclaim Task and the date/time for the associated calendar event. As time burns down in Reclaim for that task, the comment text is updated to reflect that progress, as well as to indicate whether the task is at risk based on the due date you may have selected in ClickUp.
Any item that has been synced as a Task in Reclaim will look like this in ClickUp:
