Todoist integration overview

Automatically sync items from Todoist to Google Calendar via Reclaim.

Henry Shapiro avatar
Written by Henry Shapiro
Updated over a week ago

Reclaim's Todoist integration auto-syncs items created in Todoist to your Google Calendar as smart Tasks via Reclaim, so you actually have time defended to get work done before deadlines.

Requirements for the Todoist integration

  • You must have a Reclaim account with a calendar connected.

  • You must have a Todoist account (compatible with free Todoist plan).

  • If you're using Todoist's native Google Calendar sync, we recommend disabling it before enabling the Reclaim integration. If you use both the Reclaim integration and Todoist's own Google Calendar integration, you will end up with duplicated events.

Set up the Todoist integration

  1. Navigate to Settings > Integrations in Reclaim.

  2. Click Connect Todoist on the Todoist integration card.

  3. Click Agree to allow Reclaim access to Todoist.

  4. You will be redirected back to Reclaim's integration page.

Creating Todoist sync rules for Reclaim

The Todoist integration settings page allows you to manage how you want Reclaim to schedule your Todoist items.

Reclaim uses simple sync rules to organize which Todoist items you want to sync to your calendar. Each rule is built upon conditions like labels, projects, and scheduling hours.

Todoist sync rules settings


Stack rank your sync rules to tell Reclaim which rules you want to prioritize if a conflict arises. Drag-and-drop to sort the order.


Select from your labels in Todoist to sync items tagged with that label. Reclaim creates two default labels upon installation of the integration:

  • reclaim : to-dos that schedule during your Working Hours

  • reclaim_personal : to-dos that schedule during your Personal Hours

(You can delete these once the integration is installed and/or use your own labels.)


Select the Todoist projects you want to sync items from by checking them in the drop down list. You can select all projects, some projects, or no projects.

Project(s) selected

No project(s) selected

Includes label(s)

Sync items in the selected projects also tagged with the set label.

Sync all items tagged with the set label.

No label selected

Sync all items in the selected projects, without a label.

⚠️ Rules must have at least one project and/or label selected to sync items.


  • Sync to: Sync items that meet this rule's conditions.

  • Don't sync: Don't sync items that meet this rule's conditions.


Set the hours during which you want Reclaim to schedule Todoist items that meet the rule's conditions. You can select from your Working, Personal, or Custom Hours you've created (learn more about Scheduling Hours here).

Changes to the above settings auto-save.

Syncing your Todoist tasks

When creating new items in Todoist, Reclaim requires two details to get your tasks scheduled with the integration (even if they match your rules).

Todoist task requirements:

  • Todoist tasks must include a due date.

  • Tasks in shared projects must be assigned to you.

Reclaim will then automatically sync Todoist items to your calendar when they meet the conditions of your rules.

When Reclaim syncs a Todoist item, a comment is added with a link to the Reclaim Task and the date/time for the associated calendar event. As time burns down in Reclaim for that Task, the comment text is updated to reflect that progress, as well as to indicate whether the Task is at risk based on the due date you have selected in Todoist.

In Google Calendar and on the Reclaim Planner, the automatically scheduled Task will be named Project: Task title and include a link to the Todoist item in the event description.

Note: Reclaim currently does not offer full support for recurring tasks, so if you've set up a recurring task in Todoist it won't sync over to Reclaim.

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