Color-coding helps you organize your calendar visually so you can quickly understand how your time is being spent.

Color-coding is managed through an Essentials Agent. You can choose colors for common event categories, create more specific rules for how events should be colored, and override those rules for individual Agents when needed.

Open the color-coding Agent under Essentials in your Agents list, or, if it's not set up yet, click +Add and navigate to Essentials > Color coding Agent to add.

Default color-coding categories include:

Optionally, you can add more granular rules when you want more control over which events receive a particular color by clicking Edit rules > + Add rule. Choose the event color you want to apply, then add filters to define which events should match.

You can filter using options such as:

You can combine filters to create more specific rules based on the kinds of events you want to identify.

For example, you might use different colors for customer meetings, recruiting interviews, internal team meetings, or events from a specific calendar.

You can edit, add, or remove rules based on how you want your calendar organized.

You can also set a custom color for events created by a specific Agent.

From your Agents list:

The color you choose for that Agent will override your default color-coding rules for those events.

This is useful when you want events from a particular Habit, Smart Meeting, Focus Time Agent, or other Agent to always stand out with their own color.

You can return to the color-coding Agent at any time to change category colors, edit your rules, or add new ones as your calendar workflow changes.

Because color-coding is managed per calendar, make sure you’re editing the calendar you want the rules to apply to.

If you have questions or run into issues, reach out to the Reclaim support team at [email protected] or use the in-app chat to get help.