Out-of-Office Calendars give your team a shared, automatic view of who’s unavailable, so you can plan work and schedules without surprises.
Instead of checking multiple calendars or relying on people to manually update a shared one, Reclaim syncs Out-of-Office time across your team into a single calendar that everyone can reference. Out-of-Office Calendars are available on Business and Enterprise plans.
What are Out-of-Office Calendars?
Out-of-Office Calendars are shared calendars that automatically track when you and your teammates are unavailable.
Reclaim detects Out-of-Office events on individual calendars and reflects them on a shared team calendar, so you can quickly see who is out and when.
This includes:
Full-day Out-of-Office events
Partial-day time away
Optional busy events (based on admin settings)
This creates a single source of truth for team availability.
How to set up Out-of-Office Calendars in Reclaim
Getting started takes just a few steps:
1. Create or choose a shared calendar
You must be a team admin on your Reclaim team to set up OOO calendar.
Create a new OOO calendar or use an existing one for your team
Add teammates or groups who should be included
Make sure participants have write access
Write access is required — this is how Reclaim determines who participates.
Tip: If you share the calendar with a group, Reclaim will automatically detect the members and include them in the Out-of-Office Calendar.
2. Add the calendar in Reclaim
Go to Team Settings → Out-of-Office Calendars
Click Add a Calendar
Select:
Calendar name
Owner
The shared calendar
Click Create
Reclaim will automatically detect participants and activate anyone with access and a Reclaim account.
Once set up:
Team members add Out-of-Office time to their own calendars
Reclaim automatically detects those events
Events are synced to the shared OOO Calendar
The calendar shows who is out and when
Admin settings
Admins can control how Out-of-Office Calendars behave across the team.
Allow team-created calendars: Let non-admins create their own OOO Calendars. If disabled, only admins can create them.
Include all-day busy events: Treat “busy” blocks as Out-of-Office time. Useful if your team doesn’t consistently use OOO events.
Convert partial-day events: Control how partial-day time away appears:
Show exact times (e.g. 2–4pm)
Or display as all-day events for simpler visibility